Map Lab
Place tents, stages, barricades, vendor booths, restrooms, and emergency lanes on a real map. The city reviews the same plan you drew — not a photo of it.
Site plan v2 · shared with city
14 mapped elements · updated 20 min ago
Plan. Coordinate. Create impact.
The all-in-one platform for every event.
Permits, site plans, vendors, documents, and public-safety coordination — one shared workspace where organizers, city teams, and partners finally see the same event.
Guided permit intake Shared map planning Role-based workspaces
Welcome back, Organizer
Downtown Music Fest
June 20–22, 2026 · Riverfront
Vendors
24
Attendees
1,328
Permits
7/9
Incidents
0
Recent activity
Live- Permit approvedStreet closure2h ago
- Vendor applicationLakeside Coffee Co.2h ago
- Safety plan reviewedFire marshal5h ago
Event readiness78%
Safety firstBuilt for everyoneEvent focusedFast & reliableData driven
Built for the teams that make public events happen
City permit officesParks & recreationPolice departmentsFire & EMSPublic worksFestival producersVendor networksHealth inspectorsNeighborhood councilsRace & parade organizers
Everything in one place
The whole event, in one workspace.
No more permit PDFs in one inbox, the site plan in someone's drawing app, and the vendor list in a spreadsheet nobody can find.
Open plan
Permit Helper
Answer questions about the event once. The platform assembles the packet, tracks what is still missing, and keeps the city's decision trail beside it.
- Certificate of insurance
- Site plan v2
- Security & medical plan
- Noise variance
3 of 4 complete · submitted 2 days ago
Vendors & partners
Invite partners into a scoped workspace. They see their booth, their documents, and their deadline — and nothing else.
- LALakeside Coffee Co.Food · Booth 12Confirmed
- NONorthside SoundStage & audioConfirmed
- RIRiverbend IceFood · Booth 4Awaiting COI
Communications
Message vendors, partners, and city contacts in threads that stay attached to the event.
- Threads
- Partner invites
- One inbox
Budget
Track estimates against actuals as vendor costs and permit fees land.
- Estimates
- Actuals
- Permit fees
Spreadsheets
A real grid with formulas and tabs, for the run-of-show sheets that never fit a form.
- Formulas
- Tabs
- Live grid
File library
Forms, maps, and workspace documents in one place — versioned, shareable, and never lost in a thread.
Custom formsMapsWorkspace docs
Tasks & calendar
Deadlines that belong to a person, not to an inbox. Every date rolls up to a calendar the whole team reads.
OwnersDue datesShared calendar
One connected process
From “what do I even need?” to event-ready.
Five steps, each with an owner, a status, and an obvious next action. Nothing advances on a hunch.
- STEP 01
Event details & permits
Add event details, request permits, and submit a basic initial drawing
Guided intakeAuto-assembled permit packetA first rough drawing - STEP 02
Review together
Meet with city planners and key stakeholders to review the application and basic drawing
One shared recordCity comments in contextNo email chase - STEP 03
Plan the event
Build detailed Map Lab drawings and finalize the event budget
Map Lab site planBudget & spreadsheetsDocuments in one library - STEP 04
Coordinate the team
Coordinate vendors and key personnel through the Communications Board to make the event happen
Scoped vendor workspacesAssignments & deadlinesPublic-safety partners - STEP 05
Complete the event
Run and complete the event
Event-day plan everyone trustsLive statusA record you can reuse next year
From empty lot to event day
Watch the whole plan come together.
Every permit, vendor, and safety detail assembles into one live operating plan — from the first application to the moment the gates open.
01 Application02 City review03 Site plan04 Partners05 Event day
Built around real roles
Everyone sees their part. Nothing gets lost.
The same event record, rendered three ways — so no one has to read around somebody else's job to find their own.
What you get on day one
A whole coordination stack, not another form.
- 10
- Workspace modules
- 5
- Steps to event day
- 4
- Roles, one record
- 11
- Tracked statuses
Events, permits, map, vendors, budget, files, and more.
One guided path from first draft to final approval.
Organizers, city reviewers, partners, and admins.
Everyone sees exactly where the application stands.
Every kind of gathering
Built for every type of event.
A block party and a three-day festival need very different packets. The platform asks for exactly what each one requires — and nothing more.
Festivals & concerts
Multi-day builds with stages, fencing, and a crowd plan the fire marshal signs off on.
Street closureNoise varianceStage & rigging
Parades & processions
Routes, staging areas, and barricade plans that public works and police read the same way.
Route approvalTraffic controlStaging
Races & marathons
Course maps, aid stations, and rolling closures — with every volunteer post accounted for.
Course mapRolling closuresMedical plan
Markets & fairs
Recurring vendor rosters, health inspections, and booth layouts you set up once and reuse.
Vendor rosterHealth permitsBooth layout
Block parties & community days
Small events shouldn't need a consultant. One short application, one clear answer.
Simple intakeNeighbor noticeBarricades
Civic & ticketed events
Ceremonies, festivals of light, and ticketed gatherings on public ground, coordinated end to end.
Site planSecurity planInsurance
Trust and access
Public events run on public trust.
Permit records carry insurance certificates, security plans, and contact details for hundreds of people. They are treated accordingly.
Row-level security
Access rules live in the database, not just in the UI. A request that shouldn't see a row never receives it.
Scoped by role
Organizers, city reviewers, partners, and admins each get a workspace built for their responsibilities.
Verified city accounts
Reviewer accounts are verified before they can act on an application on a jurisdiction's behalf.
A decision trail
Comments, conditions, approvals, and change requests stay attached to the event they belong to.
Documents that stay put
Files live with the event and its permissions — not in an email thread that outlives its recipients.
Sanitized by default
Everything users author is sanitized on the way in, so shared documents can't carry anything unpleasant.
Pricing
Start free. Pay when it's carrying real work.
One event costs nothing. A season of them is a flat monthly price. Cities license the review side for every department at once.
Starter
For the one event a year that still takes a month of email to pull off.
Free
No card required
- One active event at a time
- Guided permit intake and packet
- Site plan editor
- Up to 3 teammates
- Vendor invitations and messaging
- Your records stay yours after the event
Organizer
For teams running a season of events, not a one-off.
$79/month
$790 billed yearly — two months free
- Unlimited active and archived events
- Unlimited teammates and roles
- Spreadsheets, documents, and the file library
- Vendor roster, quotes, and proposals
- Task templates and reusable event blueprints
- Duplicate last year's event as next year's start
- Priority email support
City & agency
For the departments on the review side of the application.
Custom
Priced by population and permit volume
- Review queue across every department
- Your own application forms and conditions
- Routing to fire, police, public works, and health
- Approval history and an auditable record
- Public directory of approved events
- Onboarding and staff training included
For cities & municipalities
Bring permit review into the same workspace.
Organizers can use MyEventScape whether or not their city is on it. When the city is on it, the whole loop closes here — intake, routing, conditions, and the approval — and staff stop chasing PDFs.
One queue instead of nine inboxes
Every application arrives complete, in the same shape, with fire, police, public works, and health reviewing the same record.
Answers organizers can plan around
Conditions, revisions, and approvals are timestamped and attached to the event, so nobody has to reconstruct who said what.
Your forms, your rules
We configure the intake around the ordinances you already enforce. Organizers see your requirements, not a generic checklist.
Questions people actually ask
Before you create a workspace.
Still unsure whether it fits your event? Read what we're building, or ask us directly.
Does my city have to be on MyEventScape for this to help me?
No. If your jurisdiction reviews inside the platform, the whole loop happens here. If it doesn't yet, you still get the guided intake, the assembled packet, the site plan, and the vendor coordination — then you file with the city the way you always have, with everything already in order.
What if my event doesn't need most of these permits?
Then you won't be asked about them. The intake adapts to the event you describe: a neighborhood block party sees a short path, a three-day festival with road closures and pyrotechnics sees the full one.
Can vendors and partners see the whole event?
Only what belongs to them. A partner workspace is scoped to that partner's booth, documents, deadlines, and messages. Access is enforced in the database, so it holds regardless of which screen someone lands on.
Do I have to move my spreadsheets and documents somewhere new?
You can, but you don't have to start there. The workspace has a real spreadsheet grid with formulas and tabs, a document editor, and a file library — so most teams migrate the sheets they were already emailing around, one event at a time.
What happens to the record after the event is over?
It stays. Next year's edition starts from the finished one: same site plan to adjust, same vendor roster to re-invite, same permit packet to refresh — instead of a blank application and a search through last year's inbox.
How long does it take to get started?
Create a workspace, add an event, and answer the intake questions. Most organizers have a real permit packet taking shape in a single sitting, before anyone else has been invited in.
Plan. Coordinate. Elevate.
Better events start with a shared plan.
Create your workspace, bring in your city and your partners, and move the next event forward with everyone reading from the same page.
Free to start Invite your whole team Your records stay yours